| Google Apps Premier is amazing, there is no question. | | | | removed from Outlook. |
| Even if you only use it for email, you are making the | | | | The length of time to migrate data from Microsoft |
| right move. Don't believe me? Try it for yourself. They | | | | Exchange should also be taken into consideration. The |
| offer Premier Edition free for 30 days. That said, there | | | | initial sync of a few Outlook items will happen very |
| are also a number of nuances that exist which might | | | | quickly, but as most mailboxes have grown fairly large |
| either be a deal breaker or at least give you a | | | | before a migration, it can take many hours for all of |
| headache if you are migrating from Microsoft | | | | the data to upload to Google. A recent migration |
| Exchange. At least if you aren't warned about them | | | | involving a laptop user with a 1GB mailbox took over |
| ahead of time. | | | | six hours when using their home internet connection. If |
| You are provided a tool called Google Apps Sync for | | | | you close Outlook, the synchronization will stop, but it |
| Microsoft Outlook. This tool is very good and will keep | | | | will resume the next time Outlook is opened. |
| everything in sync between Apps and Outlook. | | | | Some of these limits or numbers could change with |
| Everything, of course, except Journal, Notes, and | | | | future versions of, but as of writing they are current. |
| Tasks. Are these a big deal? For some they are. For | | | | Last thing to check is the default profile for Outlook. |
| others, they aren't. That one is up to you. | | | | Likely, Outlook was set to always use a particular, or |
| What about the synchronization schedule? | | | | only, profile before installing Google Apps Sync for |
| Here is the breakdown: | | | | Microsoft Outlook. Now you will have a second profile. |
| Email is synchronized every minute. | | | | To make things easy for the end user, you will likely |
| Calendar is synchronized immediately after you create | | | | want to set the default Outlook profile to the newly |
| or receive an invitation, otherwise, every 10 minutes. | | | | created Google profile. |
| Contacts is synchronized every 20 minutes. | | | | The list is certainly longer than my above observations |
| Global address list is synchronized every 24 hours. | | | | but this should give you some things to consider and |
| How about the size limitation of the data | | | | will definitely save you time! My recommendation is if |
| synchronized? By default, and easily changed, Google | | | | your organization is looking to migrate to Google Apps, |
| Apps Sync for Outlook will only sync the most recent | | | | make sure you work with a competent and |
| 1GB of data from Google Apps. Once the 1GB | | | | experienced Google Apps Solution Provider to avoid |
| threshold is reached, the oldest items will be removed | | | | being blindsided by the above and other issues. |
| from Outlook. They will remain in Apps and are only | | | | |