| Many of us are familiar with the concept of recording | | | | of the day. |
| a macro in Word or Excel to eliminate repetitive tasks | | | | Eliminate Errors From Your Data |
| - This is office automation in its simplest form. | | | | The more steps in a process handled by humans, the |
| Macros are just the tip of the iceberg. Automation in | | | | more chance there is of human errors creeping in to |
| the office place can go much further, saving you time, | | | | your data. By automating these tasks, you eliminate |
| money and a lot of effort in all areas of your business. | | | | this risk from all of your tasks. |
| Office automation can run multiple programs and | | | | Not only will automated software repeat these tasks in |
| processes all at the press of a button or at timed | | | | exactly the same way time after time without |
| intervals during the day. Each program or process can | | | | variation, it will also eliminate the need to enter the |
| be run in sequence or the automation can change the | | | | same data in to multiple packages. Automated |
| order they are run in when set criteria are met. | | | | software will allow you to enter your data in to just |
| So why should you invest in office automation? | | | | one place and it will then automatically enter the data in |
| Save Your Business Time & Money | | | | to your other programs. Further eliminating the risk of |
| In these economically hard times, it is more important | | | | human errors. |
| than ever to save time and money. Office automation | | | | Prevent Process Creep |
| can either totally eliminate the time taken for tasks or | | | | Process creep is when one of your processes |
| reduce them to a click of a single button, saving you | | | | changes from your documented processes over a |
| time and money. | | | | period of time. Staff will often make undocumented |
| If you have a daily task that takes just 1 hour a day to | | | | "tweaks" and changes to your processes to make |
| complete, this will mean you spend 5 hours a week | | | | their lives easier or in reaction to problems they face. |
| doing the same thing over and over again. Over a | | | | No matter how well intentioned these "tweaks" are, |
| year that comes to an amazing 260 hours a year or | | | | the people making them often don't take the big |
| 32 working days! Now imagine a task that takes 2, 3 | | | | picture in to account or the knock on affects they will |
| or even 8 hours a day. How many man hours could | | | | have on other processes further down the line. |
| you save by eliminating these tasks? | | | | By automating your software systems you will |
| Office automation can either complete a task or a | | | | eliminate the opportunities for this to happen in your |
| series of tasks at the click of a button or at set times | | | | office. |